Documents Required to be Uploaded to the Turkish National Agency Application Portal During Application
- Current Transcript (mandatory)
- English Language Level Certificate (mandatory)
- Acceptance Letter (if any)
- Photocopy of Martyr/Veteran Family card (if available)
- Disabled Health Board Report (if any)
- Protection, care or shelter order document (if available)
- Document showing that aid for disaster victims has been received from AFAD (if any)
Make sure to upload these documents to the system before completing the online application form and finalizing your application.
The things that students who will be moving should do before going and the documents that need to be uploaded to https://turnaportal.ua.gov.tr are explained below.
1) Acceptance certificate
2) Learning Agreement for Traineeship (Before Mobility) - How to fill out?
3) OLS (Online Language Support) Exam Result
4) Liability Insurance, travel health insurance and accident insurance
5) Passbook indicating the EURO account number opened at Vakıflar Bank Maslak Branch. Your account to which you want the grant provided to you within the scope of Erasmus to be transferred. If you open an account at another bank, deductions may apply.
6) Document proving that you have completed your occupational safety training. If you can access this information from your ITU account, print it as a PDF. If not, obtain it from the office where you received occupational safety training.
7) Grant Agreement. After uploading all your documents to the system and receiving your visa, you must come to our office and sign your grant agreement. (Erasmus internship students who will attend, regardless of grant or non-grant, are obliged to sign this contract.)
8) Faculty / Institute leave (if any): Students whose whole or part of their mobility overlaps with the academic calendar must apply to the Faculty / Institute secretariat and apply for the leave that is counted as a period with the decision of the Faculty / Institute Board of Directors stating that they are considered to be on leave for this overlapping period.
* All students who are entitled to carry out the mobility before the mobility are obliged to add the above-mentioned documents to the https://turnaportal.ua.gov.tr system.
*No grant payment will be made before departure. When you submit the document requested during the mobility, 80% of the grant you deserve will be paid to your bank account.
1) Fill out and sign the Confirmation of arrival-departure document ( arrival part) as soon as you go to the other institution, consistent with the traineeship dates in your acceptance letter (end date is July 31, 2024 at the latest) and after scanning the document, send it to erasmus_traineeship@itu.edu.tr with 'Confirmation of Send it via e-mail with the subject 'arrival-departure document' (you will have the departure part signed before returning). When we receive this document, your grant process will begin and your grant will be deposited into your accounts by the end of the period specified in the contract. Please note that upon your return, payment will be made according to the dates on this document .
2) Evaluation part of the learning agreement for traineeship (during mobility part): If there are any changes, fill out the change page (during mobility) provided that you contact us immediately. If there is no change, this part will not be used at all. Everyone must fill out the after mobility assessment sheet and obtain the necessary signatures before returning. You will deliver it to our office with a wet signature.
3) Everyone must fill out the after mobility assessment sheet and obtain the necessary signatures before returning. You must upload this document to the application portal in order to receive your remaining grant payment after the mobility ends.
1) Confirmation of arrival-departure document: Arrival-Departure document, signed and sealed (original document)
2) Learning agreement for internship (After mobility): You must upload this document to the application portal in order to receive your remaining grant payment after the mobility ends.
3) EU Survey: EU Survey will be forwarded. Filling out this survey is mandatory. If you do not receive your survey, please contact our office. Following your approval of the survey, the remainder of the grant, 80% of which was initially paid to you, will be transferred to your account.
IMPORTANT NOTE!!! National Agency Rule: The exact realization period is calculated according to the activity start-end dates included in the participation certificate (confirmation). If the student leaves the host institution (city/country) for more than 1 week (7 calendar days, including weekends), excluding public holidays at the institution he/she attends, that is, in cases where the education or internship must continue under normal conditions, grant payment is made for the periods of separation. It will not be done. In addition, in the day calculations, a month is calculated as 30 days. You should pay attention to this calculation for your internship mobility of at least 60 days.
Recognition - Following the approval of your department internship commission for your compulsory internships (after approval, you should send an information e-mail to erasmus_traineeship@itu.edu.tr ), check that your mobility is recorded on your transcript during the submission of your documents for your voluntary internships. (Applicable only to undergraduate students.)